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Date Adopted: April 27, 1981.
Date Revised: February 5, 2001
1. Purpose
The Board recognizes that individuals and organizations in the community
may wish to contribute money, supplies or equipment to enhance or extend
the instructional program. This policy is intended to establish guidelines
and procedures for such gifts.
2. Authority
Gifts
The Board has the authority to accept such gifts and donations
as may be made to the District or to any school in the District by resolution
duly passed at a public meeting. The Board may authorize, through
general resolution, that the Chief Executive Officer or her/his designee
be authorized to accept gifts of cash or property valued up to $5,000.00.
Gifts exceeding $5,000.00 shall be authorized by separate resolutions.
The Board reserves the right to refuse to accept any gift which does
not contribute toward the achievement of the goals of this District.
Any gift accepted by the Board, or its designee, shall become the property
of the District, may not be returned without the approval of the Board,
and is subject to the same controls and regulations as are other properties
of the District.
In the case of gifts, or donations by or through a bona fide Home and
School Association, the Chief Executive Officer or her/his designee is
authorized to approve receipt upon certification by the school principal
that the property is appropriate to the school's purposes and needs. At
the close of each school term the Chief Executive Officer shall submit
to the Board a detailed statement of these gifts and donations.
The Board shall be responsible for the maintenance of any gift it accepts,
unless otherwise stipulated.
The Board will make every effort to honor the intent of donor in its
use of the gift, but reserves the right to utilize any gift it accepts
in the best interest of the educational program of the District.
In no case shall acceptance of a gift be considered to be an endorsement
by the Board of a commercial product or business enterprise or institution
of learning.
Scholarships
Scholarships shall be divided into two (2) groups:
1. Endowed scholarships, comprising those awarded under
agreement, gift, or bequest, without cost to the Board and
2. Board scholarships, those established and paid for (either
in whole or part) by the Board.
The number of Board scholarships shall be determined by resolution of the
Board.
The grant of scholarships shall be limited to the period required to
complete the regular course of study; provided that no scholarship shall
be granted for a period longer than four (4) years. The continuance of
any scholarship from year to year shall depend upon the satisfactory character
of the work done by the recipient, as determined by the Chief Executive
Officer upon reports to him/her from the institution in which the scholarships
held.
Upon approval of the recommendations by the Board, the Secretary and
Chief Financial Officer shall enter into the necessary financial agreements
with the institutions concerned.
Each recipient of a scholarship shall report his/her progress semi-annually,
in writing, to the Chief Executive Officer or her/his designee. If the
scholarship or conduct report shall be unsatisfactory, the scholarship
may be canceled by the Board upon the recommendation of the Chief Executive
Officer. Each recipient of a scholarship must notify the Chief Executive
Officer in advance, of his/her approaching graduation or completion of
course, or the cessation of his/her attendance.
3. Procedure
1. No later than October 1 of each school year, the Chief
Financial Officer shall issue to the Office of the Chief Executive Officer
a statement of account regarding the financial condition of each Grant
or Scholarship Fund.
2.No later than November 1 of each school year, the Office of the
Chief Executive Officer shall notify in writing the availability of
funds to all office heads, Cluster Leaders and Principals for whose locations
or programs trust funds are held.
4. Delegation of Responsibility
The Chief Executive Officer shall counsel potential donors
on the appropriateness of gifts; encourage individuals and organizations
considering a contribution to the schools to consult with the principal
or Chief Executive Officer before designating funds to that end; report
to the Board all gifts which she/he has accepted on behalf of the Board;
acknowledge the receipt and value of any gift accepted by the School District.
All such gifts shall be recorded in the appropriate inventory listing and
property records.
References:
School Code: SS 216(a)
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