Records Management

This site is for the use of School District of Philadelphia school-based and administrative staff.

The Records Storage Center is responsible for maintaining an up-to-date records storage system and ensuring that the District meets all federal, state, and local legal requirements for records storage. The office works with all schools and administrative offices to transfer records to long-term storage.

How to Prepare for a Records Pick-up

Ordering from the Inventory Catalog Boxes /Pupil pockets

To be used for the indexing of pupil pockets in the preparation of records

To be used for the indexing of special education files in the preparation of records

To be used to define the range of box contents for the preparation of pupil pockets, special education files and Administrative records

To be used to define the range of box contents for the preparation of pupil pockets, special education files and Administrative records

Used for end of year PhilaSD school to PhilaSD school transfers ONLY

Used for end of year PhilaSD school to PhilaSD school transfers ONLY

Additional Resources

** PLEASE NOTE – BLUE CARDS CAN NOW BE ARCHIVED – Simply complete the Transfer & Destruction form, noting “Blue Cards”, as the description and email it to recordsmanagement@philasd.org to arrange a pick up.

** Please remember the pupil pocket should be copied and physically mailed to Alternative programs, Charter, Parochial, Private and any other out of district school. The original pocket should remain at your school and should Never be sent to those entities.

Student Records