Student Records

Supports students, alumni, and other agencies in accessing student records.

Request Records

Request Records

February – May 2026:
Records Management is in the process of moving our paper student records currently in storage to a new location. During this time, we expect there to be delays in retrieving student transcripts and records. The years we expect to be most affected by this will be between 1975 and 1990.  

During this time, we will provide graduation letters for students that we can confirm graduated from the School District.

We apologize for any inconvenience this may cause.

Please Read: Destruction of Files

Older Files

In conformity with our records retention schedule, all pupil pockets and transcripts  for individuals graduating prior to 1975 have been reviewed and subsequently destroyed. This action is part of our ongoing effort to manage and maintain our records in compliance with law, while also minimizing security risks and resources spent on ongoing storage of paper records.

Files within Retention (50 year transcript)

In conformity with our records retention schedule, all pupil pockets dated between 1975 and the present have been reviewed and destroyed. Transcripts of students graduating less than fifty (50) years ago are retained until reaching that milestone, in compliance with legal requirements and our commitment to efficient records management.

If you have any questions or need further information regarding the destruction of these records, please do not hesitate to contact at recordsmanagement@philasd.org.

  • We do not accept requests via email, mail, phone or walk-ins.
  • Please note that there is a $5.15 processing fee for each mailing address.

Transcripts

Transcripts are sent electronically. When sending your transcript to a specific school or business, kindly use their contact information instead of providing your own.

TRANSCRIPTS

  • Minors/Current Students – Contact the student’s current school directly to request copies of their records. Access will only be granted to the parent or guardian listed on the student’s official record.
  • Recent Graduates – For use by recent graduates within the past 12 months
    To place an order, click HERE.
    Cost: Free
  • Alumni/Former Students

Transcripts are ONLY sent electronically. If you need the transcript to go to another recipient, enter the recipient’s email address in the email field, not your own.

To place an order, click HERE
Cost: $15.00 first copy, $3.00 additional copies

  • Institutions For use by probation/correctional entities or corporate entities
    To place an order, click HERE
    Cost: $15.00 each
  • Legal Entities – For use by attorneys or legal entities
    To place an order, click HERE
    Cost: $15.00 each

Please Note: If you are an attorney or legal entity seeking records for a minor or student currently attending a School District of Philadelphia school, please direct your requests to our Office of General Counsel by emailing, legalservice@philasd.org with “Office of General Counsel – Minor Age Student” in the subject line.

Replacement Diploma

To place an order, click HERE
Cost: $20.00 each

Please Note: Replacement diplomas are sent by mail and may take 3 – 6 weeks for delivery. There’s no option for in-person pickup. We do not provide replacement diplomas for alternative Schools, charter Schools, non-public or non-district Schools.

Verification of Graduation

Intended for use by businesses, postsecondary institutions, or government entities verifying a former student’s graduation.

To place an order, click HERE
Cost: $15.00 each

Subpoena Requests

Intended for use by attorneys or legal entities seeking student records. A subpoena and/or signed consent from the family must be included in your order.

To place an order, click HERE.
Cost: $30.85

Please Note: If you are an attorney or legal entity seeking records for a minor or student currently attending a School District of Philadelphia school, please direct your requests to our Office of General Counsel by emailing, legalservice@philasd.org with “Office of General Counsel – Minor Age Student” in the subject line.

Special Education Folders/Student IEPs

Alumni/Former Students:
To place an order, click HERE.
Cost: $30.85 (Limit 1)

Institutions (probation/correctional entities, corporate entities):
To place an order, click HERE.
Cost: $30.85

Legal Entities:
To place an order, click HERE.
Cost: $30.85

FAQs

FAQs

What is electronic delivery?

What is electronic delivery?

Our certified PDFs provide secure record delivery. After ordering, you’ll receive an email with a link from Scribonline. Click the link and within 1-2 hours you will receive a second email with the “Validation Code.” Enter the code to download your document. Each document is sent in a separate email. Save it to your computer for easy access.

The credentials for the received documents can be authenticated by directing the recipient to https://scribsoft.com/verify-credentials.html.

What if the agency, school or employer wants to receive the electronic document directly?

Transcripts are sent electronically. When sending your transcript to a specific school or business, kindly use their contact information instead of providing your own. Do NOT provide your email address anywhere on the order.

My school is part of the Scribbles e-transcript network.What does that mean?

If your college or trade school is part of the Scribbles transcript network, transcripts will automatically be delivered to a pre-set email address that the school has established with ScribOrder. Please check with your educational agency to find out if they are a part of the Scribbles transcript network.

How long do the electronic documents remain accessible?

The timeline and number of views will be outlined in the Certified PDF Student Record Delivery email. Typically, you will be granted a total of 4 views within a 60-day period.

Can I pick up my replacement diploma?

Replacement diplomas are sent by mail and may take 3 – 6 weeks for delivery. Unfortunately, there’s no option for in-person pickup.

I am a minor or parent of a minor. Where can I get student records?

Student records for students currently attending a District school are maintained at the respective school. Please reach out to the school directly for access to copies of the student’s records. Please note that only the parent and/or guardian listed on the student’s school record will be granted access to the records.

For the School Directory, click HERE.

I am an attorney requesting records for a minor. Where can I get student records?

Attorneys or legal entities seeking records for a minor or student currently attending a School District of Philadelphia school can direct their requests to our Office of General Counsel by emailing legalservice@philasd.org with “Office of General Counsel – Minor Age Student” in the subject line.

Where can I get my GED records?

We do not hold GED records. Please contact DiplomaSender or the Pennsylvania Department of Education for GED assistance.

Where can I get my 1199c/Adult Center for Literacy records?

We do not hold literacy records. Please contact your literacy program directly.

There is an error on my diploma. How can I get it fixed?

Recent graduates should contact their graduating school directly.

I attended a charter school that is now permanently closed. Where can I access my records?

Pursuant to Pennsylvania law and its charter agreement, Charter Schools maintained their own student records. Below is a list of closed schools that we mayhave a transcript for.If you would like to check if a transcript and/or graduation status was provided to our District upon the closure of the school, please place an order for a transcript. Only unofficial documents will be provided (if available). We are unable to issue replacement diplomas for closed charter schools.

** If your school is not listed below, we regret to inform you that we do not possess any records for your institution and therefore cannot provide any records.

Charter Schools

Act Cyber Charter School
Arise Charter School
Charter School for Architecture & Design/CHAD
Daroff Charter School
Delaware Valley Charter High School
Eastern Academy Charter School
Education Plus Cyber Charter Academy
Frontier Cyber Charter School
Hope Charter School
lmani Charter School
Khepera Charter School
Mathematics, Civics, and Sciences Charter School
New Media Charter School
Olney Charter High School (we only have transcripts for Olney Charter High School for the school years 2015 through 2022)
Stream Academy
Stetson (contact Stetson directly)
Truebright Leadership Academy
Wakisha Charter School
Walter D Palmer Leadership Academy Charter School
World Communications Charter School

What happened to student records for individuals who graduated prior to 1975?

What happened to student records for individuals who graduated prior to 1975?

In accordance with our records retention schedule, all pupil pockets and transcripts for individuals graduating prior to 1975 have been reviewed and destroyed. This step helps us manage records efficiently, reduce security risks, and minimize storage resources.

Why were the records destroyed?

Why were the records destroyed?

The destruction of these records aligns with our records retention schedule and legal obligations. It helps ensure proper records management, data security, and the effective use of resources.

Are transcripts for students graduating after 1975 still available?

Are transcripts for students graduating after 1975 still available?

Yes, transcripts for students who graduated less than 50 years ago are retained as per legal requirements. These records will be kept until they reach the 50-year milestone.

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