Use this site if you are:
- an adult that is a former student of the School District of Philadelphia
- a student that graduated from the School District of Philadelphia within the past 12 months
- a student that attended a charter school that is now PERMANENTLY CLOSED (click here for list of schools)
- a business or corporation seeking verification of graduation or records of a student, or
- An attorney or legal entity seeking adult FORMER student records.
This site is NOT for:
- Minor age students or their parents. If you are a minor age student or the parent of a minor age student, please click HERE for guidance on obtaining current student records.
- A current or past student of a charter school that is still in operation
- A current or past student of a Catholic, private school or any other out-of-District school. Please contact the last school attended directly.
- Attorneys or legal entities seeking records for a minor or student currently attending a School District of Philadelphia school. Please direct your requests to our Office of General Counsel by emailing, covid19complaints@philasd.org with “Office of General Counsel – Minor Age Student”, in the subject line
- GED records – We do not hold those records even if you took the classes or tested in a Philadelphia public school. Please contact DiplomaSender or the Pennsylvania Department of Education for GED assistance.
- 1199c/Adult Center for Literacy or 1199c graduates – contact the 1199c/Adult Center for Literacy programs directly.
How to get student records
- All documents are sent electronically. We do not accept requests via email, mail, phone or walk-ins.
- Please carefully read over the information and electronic delivery FAQs.
- All documents are sent in an electronic format which you can forward to the appropriate party.
- If the agency, school or business requires that they receive the document directly, please provide us the email information of the contact person on your order (instead of your own).
- Have questions? Need it fast? Contact recordsmanagement@philasd.org. Please include your order number with your inquiry.
- Make your records request by clicking HERE.
- Replacement diplomas are certificates much like students receive at graduation. They are made by a print shop and are mailed directly from the printer’s shop. Replacement diplomas are not sent electronically.
- The creation and mailing of a replacement diploma may take several weeks. If that type of delay is not an option, you may want to try to determine if a transcript would be an acceptable option. Please carefully review the FAQs for Replacement Diploma.
- Replacement diplomas are only mailed directly to the student. We do not mail them to schools or businesses.
- While waiting for the diploma to arrive at your home, you can also email us at recordsmanagement@philasd.org to request a confirmation letter, which will be sent to you electronically. Please include your order number in your email.
- Expedited shipping and in-person pick-up of diplomas are not available options. Please email the Office of Records Management with any questions or concerns.
- We do not accept requests via email, mail, phone or walk-ins.
- Make your request for a replacement diploma by clicking HERE.
- *Please note: Transcripts and other document types can not be ordered using this link. Please visit the area that reads, “Are you an adult, former student seeking transcript or records?” for those record types.
- Students that graduated within the past 12 months are eligible to receive up to a total of 3 transcripts at no cost if requested within 12 months of graduating. Any requested payment will be bypassed.
- We do not accept requests via email, mail, phone or walk-ins.
- Please carefully read over the information and electronic delivery FAQs. All documents are sent in an electronic format to the email address provided.
- If the agency, school, or business requires that they receive the document directly, please provide us the email information of the contact person on your order instead of your own.
- Have questions? Need it fast? Contact recordsmanagement@philasd.org. Please include your order number with your inquiry.
- Make your request for a transcript by clicking HERE.
- This link is to be used by businesses, colleges/schools and/or government entities only.
- Orders placed by former adult students are subject to cancellation using this link.
- We do not accept requests via email, mail, phone or walk-in.
- Contact recordsmanagement@philasd.org with questions.
- Please place your request for records or verification of graduation by clicking HERE.
- This link is to be used by lawyers or legal entities on behalf of their clients only.
- Orders placed by former adult students are subject to cancellation using this link.
- Contact recordsmanagement@philasd.org with questions.
- Please note: If you are an attorney or legal entity seeking records for a minor or student currently attending a School District of Philadelphia school, please direct your requests to our Office of General Counsel by emailing, covid19complaints@philasd.org with “Office of General Counsel – Minor Age Student” in the subject line.
- Submit your records request by clicking HERE.
- Records for students that are currently attending or recently attended a School District of Philadelphia school are at the school. Please contact the school directly. Only the parent and/or guardian listed on the student’s school record will be granted access to copies of the student’s records.
- Active minor age students (under 21 yrs of age) that live out-of-state or outside of the United States, please have your current school or the school to which you are applying, contact the last Philadelphia public school you attended directly with their formal records request.
- Schools or agencies seeking records of minor age students – please contact the last Philadelphia Public school the student attended directly with your formal records request. Click HERE for the School Directory.
- Legal requests for active minor age students, including subpoena or court orders, please contact the Office of General Counsel via email at covid19complaints@philasd.org with “Office of General Counsel – Minor Age Student”, in the subject line or
- Contact the Office of Records Management for guidance or direction by emailing recordsmanagement@philasd.org.
- Requests from the Social Security Administration for minor age students – SSA Requests should be sent directly to the student’s school to be completed.
- **Current Year Diploma Concerns: Students of the current/most recent graduation year with questions, errors on their diploma or who have concerns about their diploma should contact their school directly. The Office of Records Management processes requests for replacement diplomas. If your high school refers you to 440 N. Broad Street for a diploma pick up, please be sure to ask them for the name of the department and the name of the contact person that you need to see upon entry to the administration building.
- Transcript
- $10.00 first copy
- $3.00 add copy
- Immunization Records
- $10.00 first copy
- $3.00 add copy
- Student File
- Special Education Folder (e.g. IEP)
- Verification of Birth Date
- $10.00 first copy
- $3.00 add copy
- Replacement Diploma
- $10.00 each (Limit 1)**Please note there is a $4.15 processing fee for each mailing address
- Transcript – $11.85 each
- Immunization Records – $11.85 each
- Full Pocket Copy / Subpoena Request – $30.85 each
- Special Education Folder (e.g. IEP) – $30.85 each
- Verification of Birth Date – $11.85 each
- Verification of Graduation – $11.85 each
**Please note there is a $4.15 processing fee for each mailing address
Last modified: October 13, 2022
