Unsatisfactory Attendance

ATTENDANCE AND LATENESS

Regular attendance and punctuality is essential to insure the continuity of the educational program. The School District of Philadelphia in agreement with the Bargaining Unions have developed Absence Guidelines for Employees in PFT, Local 32BJ District 1201, and Local 634 (Food Service Employees and Student Climate Staff). These Guidelines address occurrences of absences for personal illness and/or illness in the family. These guidelines are to be adhered to when addressing unsatisfactory attendance. Do not skip steps in this process.

The process

1.Attendance/Lateness – First Staff Meeting

This is the first step. In the beginning of each school year, it is important to stress the importance of regular attendance, advise employees that attendance will be closely monitored and include the procedure in the Staff Handbook and/or provide a copy.

2. Attendance/Lateness Informal meeting

This is the second step. Informal conversation with the employee; Note on SEH-90 that a conversation took place; provide a memo to the employee to document conversation.

3. Attendance/Lateness Warning Memo

This is the third step. It is more serious in that it requires a warning memo in the school file.

4.Attendance/Lateness Warning SEH-204  

This step requires a SEH-204 Unsatisfactory Attendance document to be issued. The employee is scheduled for a formal conference and must be notified in writing of the purpose of the conference and that he/she is entitled to union representation. This documentation can be forwarded to the official personnel file after the conference.

5. Attendance/Lateness Suspension SEH-204

This step requires a SEH-204 Unsatisfactory Attendance document recommending a suspension without pay to be issued. The employee must be scheduled for a formal conference and must be notified in writing the purpose of the conference and that he/she is entitled to union representation. After the conference, all documents must be forwarded for a second level conference/hearing which is required for suspensions.

6. Attendance/Lateness Suspension or Termination SEH-204

Additional occurrences of absences may lead to additional suspensions or termination of employment. This step requires a SEH-204 Unsatisfactory Attendance document recommending a suspension without pay, or if warranted dismissal, to be issued. The employee must be scheduled for a formal conference and must be notified in writing the purpose of the conference and that he/she is entitled to union representation. After the conference, all documents must be forwarded for a second level conference/hearing which is required for suspension or termination recommendations.

 

CHECKLIST FOR SECOND LEVEL HEARINGS

For suspensions or terminations here is the required second level checklist.

Second Level Checklist