To access Google Groups, sign into the Employee Portal (philasd.org/login) and select the Google Groups tile.

You can have one of two roles in a Google Group:

• Member
• Manager

Members
Most staff will be members of the Google Groups they are in. Group members have the ability to receive and respond to email sent to a particular group.

Managers
One to two staff members can be designated as managers for the group. Group managers should generally be those responsible for the email account. This role allows teams to grant access to their group without needing IT support. This means it will no longer be necessary to email postmaster@philasd.org to request changes to your email list.

To see your role in each group:

• Open the group in Google Groups
• Select the People tab in the lower left navigation
• Find your name on the list and see your role in the Role column

To request a change to a manager for one of your Google Groups, please submit this form.

Filters in Zimbra will not transfer to Gmail. It will be necessary to set up new filters in Gmail.

With Google Groups, you have multiple options to manage email you receive:

• Create a filter in your Gmail account to move messages to your preferred label
• Adjust your Google Group membership settings to customize the frequency you receive email in your inbox

School distribution lists will continue to be populated nightly with all staff employed at the school location and additions managed by the principal via Role Access Delegation (RAD). Staff will be able to see that they are a member of their school’s list in Google Groups.

Additionally, when sharing Google Drive materials (Docs, Sheets, Slides, etc.), you will be able to share with the list email address to grant access to everyone on the list instead of sharing the document to each person individually.

For example: to share a presentation with your school staff, you would share the document with sch-school-list@philasd.org.

Please send an email to that group to confirm with all members that the email address can be deleted. Once confirmed, please email googlehelp@philasd.org with the group email address and we will review and delete the email address within 2-3 business days.

Email addresses ending in -list@philasd.org are specially managed email lists used to broadcast timely information to specific populations. Most of these lists are managed automatically by personnel information, like your school/department affiliation or your job title. Generally, it is not possible to be removed from these lists.

Managing your membership to the TechTalk listserv in Google has changed. You can request to join TechTalk or remove yourself from TechTalk through the Google Groups interface. Follow this stepper for instructions on how to join or leave TechTalk.