Parent Flat Rate Program

The School District of Philadelphia has launched a program to provide a monthly payment to eligible parents who choose to opt out of District bus, van or cab assignment and instead will drive their child to and from school.  All registered families will receive $300 per month ($3,000 for the school year) for transporting their child to and from school.  We now also offer the option for families to receive $150 per month ($1,500 for the school year) to transport their child to school in the morning, but still utilize bus, van or cab service in the afternoon.

**Please note – Despite schools closing within the first few weeks of June, June payments will not be received until the month of July.

**Once you are registered for the Flat Rate Program you should please expect to participate for the duration of the school year.  If at any point you wish to return to a District bus, cab or van assignment, it is based on availability and it may take an extensive period of time to return. 

**Submitting a Monthly Payment Form does NOT mean you are registered in the program.  If you did not apply during the summer or September enrollment periods, you must reach out to your school and request they place you in the program.  If eligible, you will become registered for payments the month the request was submitted.

Enrollment

There are two enrollment periods for the 2022-23 school year:

  • May 15 – June 19 (Concluded)
  • September 1 – September 30

Student Transportation ID

In order to receive the monthly payment in a timely manner it is imperative to enter the correct Student Transportation ID on the Monthly Payment Form and the Enrollment Form.  The ID can be found on your eligibility letter mailed out by the Department of Transportation Services.  It can also be received by contacting your school and requesting your child’s Transportation ID.  Please see below for important details when submitting the ID:

  • The Transportation ID may differ from your child’s school ID
  • Please do not enter any characters when submitting the ID other than numbers or letters.  For example, please do not enter symbols such as: (/), (@), or (-).
  • If your child’s ID begins with a C or an S the next two digits will always be a zero.  Please do not follow these letters with the letter, “O.”
  • If your child does not have a Transportation ID, in order to receive payments, one will need to be generated by a school official.

Address Discrepancy

If your child’s address changes during the school year please submit the new residence on the “Change of Address,” line on the Monthly Payment Form.  You will also need to contact your school and have a school official update the address in the Transportation System.  If the address is not updated in the system payments will not be processed.

Guidelines

Please take note of the guidelines below in order to receive the monthly payment.  Each month, the Monthly Payment Form will need to be submitted by the parent/guardian.  A link to the form can be found on the sidebar to the right side of the webpage.  A principal or an authorized school official will submit the same Monthly Payment Form to confirm attendance for each student that is registered in the program.

  • The monthly payment is per household, not per child.
  • Please allow for 30 days from the conclusion of the month to receive your payment.  Your initial payment may take up to 60 days from the conclusion of the month to be received.
  • In order to participate in the Flat Rate Program a Vehicle Information Number (VIN) must be entered on the Monthly Payment Form.  If the VIN cannot be verified, payment will not be issued.
  • For the 2021-22 school year there were two enrollment periods for the Flat Rate Program through Google forms.  If no enrollment request was submitted, and no request was submitted by the school, the student is not currently in the Flat Rate Program.  To apply for the program, effective the current month, please ask your school’s transportation coordinator to request the student be placed in the program through a Transportation Action Request (TAR), and removed from a bus rout assignment.  Please note – Submitting the Monthly Payment Form does not mean the student is in the program prior to applying.
  • For the upcoming 2022-23 school year, in order to participate in the program please submit an Enrollment Form which can be found on the sidebar at the right side of the page.
  • The program is only applicable for September through June.
  • Students are required to attend 70% of their school’s in-person days in order to qualify for that month’s payment.
  • Each month an authorized school official must verify the days attended for that specific month through the Monthly Payment Form.
  • One Monthly Payment Form will be filled out per household. If more than one child in the household is being transported, please enter the same child’s information each month.
  • The parent/guardian and the school official must include the Student’s Transportation ID on the monthly form (This can be found on your eligibility letter mailed out by Transportation Services or by contacting your school’s main office).  If the ID is not submitted correctly, payments may be delayed.

Please contact your child’s school for any questions or additional information. Also, please see the Frequently Asked Questions (FAQ’s) on the sidebar to the right.


Liability Policy

By signing up for the Parent Flat Rate Program, you agree to the following policy:

“In consideration of and in exchange for the monthly transportation reimbursement I will receive, I, for myself, my child, my executors and assigns, agree to undertake and provide for the school transportation needs of my child and agree that The School District of Philadelphia shall not be responsible for or liable in any way for school transportation of my child. I further agree to release and forever discharge The School District of Philadelphia and its agents, officers, employees and volunteers from any claim that I might have myself or that I could bring on my child’s behalf with regard to any claim or claims, damages, demands or actions whatsoever, including those based on negligence, in any manner arising out of this transportation.”