Information for Summer Programs

2023 Application for Summer Meal Service

If your program meets the eligibility requirements listed above, follow the steps below to apply.

Section 1. Complete the 2023 application. Applications for summer meals must be received by June 1, 2023.  If you provide information after this day, we can not guarantee food on the first day of your program and we will do our very best to service your students as soon as we are able.

• You will upload your program roster as part of the application process. Must include First and last name of students.
• The application includes a training confirmation that verifies the Program Coordinator understands the regulations and guidelines of the Summer Program. You will be prompted to review and verify you have read the program and training information on the third page of the application.
• Complete ONE application per program per year.
• If you have already completed an application and ONLY need to update the roster of students, click here.
• If you have an issue with the Summer Program application, email foodsetup@philasd.org

Section 2: UPDATE ROSTERS

• USE THIS LINK FOR ROSTERS UPDATES.    If your program enrolls more students after the initial roster submission, Re-upload your updated roster here. Include all students enrolled in the program.
• We can not send more meals than the total number of students on your roster; please ensure your roster is current.

Section 3: Program Guideline Highlights

• Daily attendance MUST be provided to food service staff by the on-site program coordinator or designee daily.
• Once meal service starts, requests to increase or decrease the number of meals delivered to your location take three working days ( 72 hours)  to be adjusted in our computer and routing system.  We can not accommodate next-day requests.
• Deliveries are made daily for service the following day.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.
Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:
mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
fax: (833) 256-1665 or (202) 690-7442; or
email: program.intake@usda.gov
This institution is an equal opportunity provider.