The District has no debarred vendors at this time.
1. DEBARMENT PROCEDURES. The procedures to be followed to debar a contractor / supplier are as follows:
2. Recommendations for debarment of a contractor must be in writing utilizing the Supplier / Contractor Performance Evaluation to the Executive Director / Director of Procurement, for review and evaluation. The Executive Director / Director of Procurement may independently commence a debarment action.
3. If it is decided to pursue the debarment, the Executive Director / Director of Procurement sends the contractor/supplier a show cause letter stating that the Authority is recommending the initiation of debarment procedures against the firm and advising the contractor of the basis of the evaluation. The contractor is advised that they are being given a period of time, normally 10 calendar days, to state how they propose to correct their performance deficiencies (if that is the basis for the proposed debarment) and to show why the firm should not be debarred. The letter should state that if the contractor wishes to contest the proposed debarment action, they should respond in writing to the Executive Director / Director of Procurement.
4. If the contractor requests a hearing, the Executive Director / Director of Procurement will meet with the contractor or their designated representative to discuss the issues. Under most circumstances, the Project Manager/User and possibly a representative from the Legal Division will be invited to join in the meeting. Every effort should be made to resolve the debarment action at the Authority’s lowest managerial level possible.
5. The Executive Director / Director of Procurement shall prepare documentation to recommended period of time for which the contractor will be debarred. The period of debarment should be commensurate with the seriousness of the cause and generally would not exceed 3 years. The documentation is coordinated with the Program Department(s), when appropriate, the Officer of Minority and Small Business Development, when appropriate, and the Legal Division.
6. If all agree, the Executive Director / Director of Procurement sends the contractor a letter so stating. The Executive Director / Director of Procurement prepares a debarment memorandum and distributes it within Procurement, to the User Department(s), the Legal Division, and to other affected departments.3.0 PRE-AWARD CHECK OF DEBARMENT LIST. Prior to sending award letter(s) to suppliers, Procurement must compare the name of each firm being solicited or recommended for award to the Authority’s list of debarred contractors to ensure that debarred contractors are neither solicited nor awarded a contract/purchase order.