Bids are solicited for goods or supplies costing $23,200* or more.

If a school or office requires goods or supplies valued at $23,200* or more and the District doesn’t currently have a contract for those items, the Office of Procurement Services advertises the opportunity, collects bids from the vendor community, and recommends a vendor for award via a Board of Education (BOE) action item. Once the BOE approves the award and the contract is signed, the school or office can proceed to purchase.

The Cost Estimate Form is required prior to the completion of any solicitation. It provides in depth detail on the product or service being procured and an approximation of what it should cost to procure the necessary goods or services. This estimate is established by researching standard market pricing for the good or service as well as referring to previous solicitations for similar goods or services. This estimate is used as an internal guideline for evaluating the competitiveness of responding suppliers.

If you think your purchase should go through the bidding process, please call our office or email

*A bidding threshold is mandated by Pennsylvania Public School Code (24 P.S. § 8-807.1) and updated annually by the Pennsylvania Department of Labor & Industry. The threshold for calendar year 2024 (January 1, 2024 to December 31, 2024) is $23,200.