Requests for Proposals (RFPs) are recommended for services valued at $20,000 or more, and are required for services valued at $100,000 or more.

If a school or office needs services valued at $20,000 or more, the Office of Procurement Services advertises the opportunity, collects proposals from the vendor community, and designates an evaluation committee to recommend a vendor for award. At that time, the school or office will submit a Board of Education (BOE) action item proposing the contract. Once the BOE approves the resolution, and a contract is signed and executed, the school or office can proceed with services.

The Cost Estimate Form is required prior to the completion of any solicitation. It provides in depth detail on the product or service being procured and an approximation of what it should cost to procure the necessary goods or services. This estimate is established by researching standard market pricing for the good or service as well as referring to previous solicitations for similar goods or services. This estimate is used as an internal guideline for evaluating the competitiveness of responding suppliers.

If you think your purchase should go through the RFP process, please call our office or email purchasing@philasd.org.

You may also submit a request for an RFP by completing the following form here: https://docs.google.com/forms/d/e/1FAIpQLScuWrshJMAxFuwENkPIGsPA7yI1GacpeWd-bPU1baFuvXRiiA/viewform?usp=sf_link